Meet ESG requirements through optimized travel strategies and emissions control

Efficiency considerations have been driving travel management for years. Now global ESG requirements and changing values among employees and customers are adding to the mix. Sustainability concepts, especially for reducing the carbon footprint of business travel, are becoming necessary. Climate-neutral travel and effective travel management can only be achieved through CO2 tracking and analysis.

The analysis of travel emissions promotes the development of strategies to reduce CO2 emissions. The requirements of a sustainable travel policy are also crucial for lower emissions. By taking a holistic view of all travel processes, transparency can be increased and optimization potential exploited.

Your implementation partner

As your certified SAP Concur implementation partner, we contribute extensive know-how and many years of experience in order to make your travel management efficient and effective. Our goal is to support your company with a seamless and cost-effective travel management solution that reduces workload while improving transparency and cost control.
 

"Sustainability- and efficiency-optimized travel management is possible. All combined with a comprehensive end-to-end process that offers the user a high level of convenience."

Thorsten Lorenzen

Services

  • Technical and functional implementation of SAP Concur solutions
  • Optimization and further development of existing Concur solutions
  • Development of travel expense guidelines  
  • Creating efficient and standardized workflows and processes 
  • Ensuring data protection  
  • Ensuring compliance 
  • Clarification of tax and legal issues
  • Preparation of procedural / process documentation  
  • Elimination of paper documents  
  • Development of meaningful reports  
  • Implementation of training courses

Efficient travel management with SAP Concur

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Mastering challenges in travel management

Efficient travel management plays a central role in the strategy of modern companies in order to minimize workload and maximize cost control. The traditional management of business travel and expense reports is often associated with a high administrative burden, a lack of transparency and tax risks. Optimizations in this area offer considerable potential to simplify your business processes and make them more efficient.

Your company faces the challenge of optimizing the exchange between all stakeholders such as travelers, supervisors, travel agencies and financial accounting. Equally important is the integration of different systems in order to ensure a smooth process. Effective travel management therefore requires innovative solutions that enable a seamless flow of information and efficient data processing.
 

[[Translate to "English"]] Frau sitzt am Laptop und ist positiv gestimmt

SAP Concur: An integrated solution for your travel management

SAP Concur offers a comprehensive, cloud-based platform specifically designed to simplify and accelerate the booking of business trips and the associated expense reporting. This solution helps your organization save time while ensuring compliance with corporate policies and budgets.

Simplify travel bookings with Concur Travel
Concur Travel transforms the way your organization books business travel. By connecting directly to your in-house travel agency and integrating specific travel policies and fares, SAP Concur supports efficient planning and booking. Approval processes and reporting are seamlessly integrated, which significantly reduces the booking effort.

Efficient expense accounting with Concur Expense
At the end of the trip, Concur Expense makes it easier to settle the costs incurred. The transfer of booking details to the expense report and the integration of payment data from company credit cards significantly minimize the amount of data entry required. The ability to capture and process receipts digitally further accelerates the entire accounting process.
 

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Key benefits of sustainable and digitalized travel management

  1. Increased efficiency in travel planning:
    Professional travel management speeds up the planning process by automating and optimizing time-consuming steps. 
     
  2. Cost savings through optimized travel bookings:
    Strategic bookings and access to exclusive offers lead to significant cost savings on business trips. 
     
  3. Improvement in employee satisfaction:
    By taking individual preferences into account and providing emergency support, good travel management increases employee satisfaction and well-being when traveling. 
     
  4. Increased compliance and risk management:
    Uniform travel policies and compliance with legal requirements, such as the A1 certificate, minimize the risk of fines and promote compliance. 
     
  5. Transparent and simple travel expense reporting:
    Automated processes and clear guidelines facilitate travel expense reporting and increase the transparency of financial transactions.
     
  6. 24/7 access to comprehensive travel support:
    Professional travel management services provide constant support to respond quickly to unforeseen events or changes during the trip. 
     
  7. Strengthening employee loyalty:
    Effective travel management demonstrates the company’s appreciation of its employees and promotes a positive corporate culture.

Everything you need to know about travel management

Well-structured travel management helps companies to keep travel expenses transparent and controllable. It allows for quick and efficient planning of business trips, ensures compliance with travel policies and optimizes travel expense accounting. It also contributes to the safety of traveling employees by providing support in emergencies.

Travel management is a comprehensive process designed to organize business trips efficiently and effectively, from preparation to follow-up. The core component of this process is the planning and booking of transportation and accommodation, which form the basis for every business trip. In addition, the management of travel costs and expenses plays a key role in keeping expenses traceable and controllable.

Another important aspect of travel management is supporting travelers during their absence. This support can take many forms, from the provision of important travel information to assistance in emergencies. The analysis of travel data to optimize costs is also a key element. By evaluating this data, companies can identify potential savings and continuously improve their travel processes.
 

Choosing the right travel management solution is a crucial step for companies in order to manage their business travel efficiently and effectively. When deciding on such a solution, several key criteria should be considered to ensure that the selected software meets the company’s specific needs and requirements.

First of all, it is important that the travel management solution enables seamless integration with the company’s existing systems, such as HR and ERP systems. This integration is crucial for automating processes and simplifying data transfer between different departments and systems. Such seamless integration promotes efficiency and helps to reduce manual intervention and potential sources of error. 

User-friendliness is another crucial factor. The ideal travel management solution should offer an intuitive user interface that enables all users – from travelers to finance managers – to effectively use the software without extensive training. Ease of use and accessibility increase user acceptance and ensure smooth handling of daily travel management tasks. 

Flexibility is also of great importance. The selected solution must be flexible enough to adapt to changing business requirements and conditions. This includes the ability to quickly implement new features or customizations in order to respond to changing market conditions or company-specific requirements.
 

In the age of digitalization, technology plays a crucial role in travel management. Modern technologies have fundamentally changed the way companies plan, conduct and manage their business travel. They are an essential part of travel management as they enable the automation of booking processes, the digital settlement of travel expenses and the provision of up-to-date travel information. By using such technologies, companies can save time and money while increasing efficiency and employee satisfaction.

Travel management tools not only support travel policy compliance by ensuring that bookings are made within the specified parameters, but also provide analytics functions in order to optimize travel processes. These functions enable companies to identify patterns and trends in their travel data, allowing them to make informed decisions about future travel policies and strategies. The analysis can provide information on ways to reduce costs, for example, by identifying potential savings on flights or hotels.  

In addition, mobile applications and platforms allow travelers to manage their travel plans on the go, book flights and accommodations, track their travel expenses and access important travel information. This mobility and flexibility greatly enhance the travel experience by allowing travelers to plan more effectively and respond to unforeseen events during their trip.

Another important aspect of technology in travel management is the improvement of communication and safety. Modern solutions offer real-time updates on flight status, weather conditions and potential safety risks. In addition, technology allows companies to communicate quickly with their employees and offer support in emergencies. This increases travelers’ sense of security and ensures that companies can fulfill their duty of care.
 

In order to effectively control travel costs, it is crucial to follow a structured and sophisticated approach. A key step in this process is to establish clear travel policies. These policies should define in detail which expenses are reimbursable, set preferences for transportation and accommodation, and set daily limits for meals and other incidental expenses. By setting clear limits, companies can avoid unnecessary expenses and promote a culture of cost-consciousness.

Another important aspect is the use of negotiated rates with providers. Companies can benefit significantly by negotiating special rates with airlines, hotel chains and car rental providers. These negotiations are often based on the volume of business travel and can lead to significant savings.

Implementing approval processes before booking travel is another effective way to control travel costs. By setting up a system where trips must be pre-approved, companies can ensure that each trip is justified and complies with the travel policy. This helps to avoid spontaneous or unnecessary bookings and promotes disciplined planning.

Regular analyses and reports on travel expenses also provide valuable insights into potential savings. By analyzing this data, companies can identify patterns and trends that indicate inefficient spending. This can reveal areas where policies need to be adjusted or opportunities to improve the negotiation strategy with providers.

In addition, companies can use travel management technologies and tools to simplify booking processes and ensure compliance with travel policies. Modern solutions allow for efficient travel planning and booking, while ensuring compliance and enabling real-time cost monitoring.